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Programmatic, Technical, and Logistics Management Services

Office Operations and Project Controls Analyst - US Citizen Only

Location: Huntsville, AL, Redstone Arsenal

Schedule: Full Time

Office Operations and Project Controls Analyst Position Description

At AVNIK, we're different! Quality of life is non-negotiable. We work hard and have a blast doing it. We hire experts, and have superb benefits. AVNIK Defense Solutions is seeking an operations and project analyst. The candidate will work performing project controls and perform general admin taskings involving invoicing, Contract Data Requirements List (CDRL) development, and recording company transactions in QuickBooks.

Duties and Responsibilities

The Operations and Project Control Analyst will work directly with Program Management and Executive Leadership to support a wide range of Operational duties.  The ideal candidate will be flexible and quick to learn as it is a dynamic position.  AVNIK is a growing company and the ability to multi-task is a must.

Project Controls

  • Prepare, compile, and analyze financial reports, contracts, and manpower data.
  • Analyze using Excel to sort the data, create graphs, and perform trend analyses for the purpose of forecasting and providing status updates for multiple contract and in-house efforts.
  • Develop graphics and charts using Microsoft Project to aid in providing current status and budget forecasting to leadership.
  • Create briefings using PowerPoint presentations to brief project leads and key management personnel of financial, contract, and manpower status.
  • Monitor organizational spending to ensure adherence to established budgets.
  • Analyze manpower support actual burn rates and ensure adequate budget for project completion.
  • Utilize effective communication and documentation to perform project control functions such as identifying resources, tracking of funds, realignments, adding additional labor categories, managing funds for travel, and creating Rough Order of Magnitude (ROM) estimates.
  • Build and maintain tracking logs of all funding documents to monitor funding processed, committed, obligated, and expended for all company projects.
  • Ensure that payment is processed against the correct contract effort.

 Proposal / Contract Support

  • Manage and create cost proposals for a variety of different contracts including cost-plus-fixed-fee, firm fixed-price, and Time and Materials (T&M).
  • Create proposals by working with the customer and our team of interdisciplinary subject matter experts to establish project expectations and milestones that are developed into a Statement of Work (SOW) to satisfy technical requirements within allotted schedule and budget.
  • Perform line by line crosswalk of the SOW Work Breakdown Structure (WBS) elements and Contract Data Requirements List (CDRL) against the manpower hours and materials required to complete the contract deliverables.
  • Apply loaded rates in the form of General and Administrative (G&A), overhead, and fee to produce a final proposal for the government customer.
  • Manage purchase orders and vendor invoices for projects requiring procurement.

 Marketing

  • Maintain company website.
  • Create digital content for Social Media accounts.
  • Design graphics, flyers, and related media to support company reports and proposals.

 Human Resources

  • Assist in performing human resource functions such as in-processing, out-processing, and managing training.
  • Manage and process employee timecards.
  • Confirm and process payroll.

 Required Skills

  • Individual must be proactive, well organized, able to quickly adjust with technology changes, able to multi-task and take direction
  • Experience with project controls and tracking funding over multiple contracts.
  • High proficiency with Microsoft Office 365 Business Suite (focusing primarily on Excel, Word, PowerPoint, and TEAMS)
  • Experience performing contract modifications such as Period of Performance (POP) extensions and realignments.
  • Experience developing proposal cost volumes.
  • Experience with budgeting.
  • Ability to work with Prime contractors or government customers to execute various tasks.
  • Ability to document established processes in a way others can follow.
  • Ability to quickly and efficiently make Power for presentation to government customers or key management personnel.
  • Ability to prioritize time in an effective manner.

 Preferred Skills

  • Experience with technical editing and writing.
  • Experience writing new policies and implementing them.
  • Familiarity with programming processes and requirements development.
  • Familiarity with DFARS.

 Education

  • Bachelors of Science in Finance, Accounting, Business Administration, Technical or equivalent with a minimum of 2+ years of experience, advanced degree a plus.

 Additional Requirements

  • Position requires that candidate successfully complete Background Investigation to include; 50 State Criminal, Education, Employment, Credit and Driving Records Checks for continued employment.
  • This position may require the candidate to obtain an INTERIM SECRET security clearance; Ability to maintain a SECRET security clearance may impact continued employment.
  • US Citizenship is required.

To apply for this position, click the button below to fill out the online application and submit your resume.

Apply Online

AVNIK is an Equal Opportunity Employer and offers a competitive salary/benefits package. Salary commensurate with experience and education.

AVNIK Contact Information: info@avnikdefense.com for Questions Call: 256.513.5295